Recruitment and Selection of Contract of Service Personnel


The acquisition process of Contract of Service (COS) personnel in the Bureau is provided in the manual of the BAFS Quality Management System which is guided by the procedures of the Department of Agriculture’s general policy. The additional technical and administrative support are a highly motivated workforce committed to service with professionalism, integrity, and transparency.


Office or Division:

Office of the Director (OD)

Classification:

Highly Technical

Type of Transaction:

G2C-Government to Citizen

Who may avail:

Any qualified individual

CHECKLIST OF REQUIREMENTS

WHERE TO SECURE

1. Application Letter (1 original or electronic copy)
*A letter of Intent is required for renewal

Applicant

Duly accomplished PDS Form (1 original)

Applicant (Downloadable at the CSC website)

Diploma, Transcript of Records (TOR), or any certificate of completion or educational credential documents (1 photocopy)

Applicant ( School or Institution where the applicant completed the course or vocational education)

Certificates of Seminar and Training attended (1 photocopy)

Applicant (Organizer of training and/or seminar)

Certificate of Eligibility (Rating/License) (1 photocopy)

Applicant (Government Institution providing Eligibility/License)

Certificate of Employment/Service Record, if applicable (1 photocopy)

Applicant (current and previous employers)

Client Steps

Agency Action

Fees to be Paid

Maximum Processing Time

Person Responsible

1. Submit the complete requirements to the Office of the Director- Administrative and Support Unit (OD-ASU)

1. Review and check the completeness and veracity of submitted requirements

None

1 Hour

Senior Administrative Assistant III
OD-ASU

1.1 Receive the application dossier

30 Minutes

Senior Administrative Assistant III
OD-ASU

1.2 Fill up the pre-screening matrix and determine if the applicant is qualified

30 Minutes

Administrative Officer V
OD-ASU
and
HRMPSB Secretariat
BAFS

2. Take the initial examination and interview

2. Administer the initial examination and interview to the qualified applicants

None

2 Days

Administrative Officer V
OD-ASU
and Division Chief (where the vacancy exist)

3. Conduct background investigation to the qualified applicant

None

1 Hour

Administrative Officer IV
OD-ASU

4. Prepare the matrix of all shortlisted applicants and submit to the Director for final interview (only top 5 will take the final interview)

None

2 Days

Administrative Officer III
OD-ASU

3. Take final interview

5. Administer the final interview to the applicants

None

1 Day

Director
BAFS

*Inform the applicants that they will be notified about the progress or result of their application through email, SMS, or call

30 Minutes

*Senior Administrative Assistant III
OD-ASU

4. Receive notification of the result through email, SMS, or call

6. Notify the applicants about the result of their application

None

30 Minutes

*Senior Administrative Assistant III
OD-ASU

7. Process the contract of the selected applicant

None

1 Day

Senior Administrative Assistant IV
OD-ASU

5. Contract signing

8. Administer the signing of contract

None

1 Hour

Administrative Officer V
OD-ASU

9. Submit the contract to the DA Central Office for the signature and approval of the authorized signatory

None

1 Hour

Administrative Officer V
OD-ASU

6. Receive notification of hiring through email, SMS, or call

10. Contact or notify applicant to report for work through email, SMS, or call as soon as the Contract has been signed in the Da Central Office

None

1 Hour

Senior Administrative Assistant IV
OD-ASU

7. Attend Orientation

11. Conduct orientation for the newly acquired Contract of Service personnel

None

1 Day

Administrative Officer V
OD-ASU

TOTAL:

None

7 Days, 6 Hours, 30 Minutes