BAFS | Bureau of Agriculture and Fisheries Standards

Home Services ADMINISTRATIVE AND SUPPORT UNIT Recruitment and Selection of Contract of Service Personnel

Recruitment and Selection of Contract of Service Personnel

The acquisition process of Contract of Service (COS) personnel in the Bureau is provided in the manual of the BAFS Quality Management System which is guided by the procedures of the Department of Agriculture’s general policy. The additional technical and administrative support are a highly motivated workforce committed to service with professionalism, integrity, and transparency.

Office or Division:	Office of the Director (OD)
Classification:	Highly Technical
Type of Transaction:	G2C-Government to Citizen
Who may avail:	Any qualified individual

CHECKLIST OF REQUIREMENTS	WHERE TO SECURE
1. Application Letter (1 original or electronic copy) *A letter of Intent is required for renewal	Applicant
Duly accomplished PDS Form (1 original)	Applicant (Downloadable at the CSC website)
Diploma, Transcript of Records (TOR), or any certificate of completion or educational credential documents (1 photocopy)	Applicant ( School or Institution where the applicant completed the course or vocational education)
Certificates of Seminar and Training attended (1 photocopy)	Applicant (Organizer of training and/or seminar)
Certificate of Eligibility (Rating/License) (1 photocopy)	Applicant (Government Institution providing Eligibility/License)
Certificate of Employment/Service Record, if applicable (1 photocopy)	Applicant (current and previous employers)

Client Steps	Agency Action	Fees to be Paid	Maximum Processing Time	Person Responsible
1. Submit the complete requirements to the Office of the Director- Administrative and Support Unit (OD-ASU)	1. Review and check the completeness and veracity of submitted requirements	None	1 Hour	Senior Administrative Assistant III OD-ASU
	1.1 Receive the application dossier		30 Minutes	Senior Administrative Assistant III OD-ASU
	1.2 Fill up the pre-screening matrix and determine if the applicant is qualified		30 Minutes	Administrative Officer V OD-ASU and HRMPSB Secretariat BAFS
2. Take the initial examination and interview	2. Administer the initial examination and interview to the qualified applicants	None	2 Days	Administrative Officer V OD-ASU and Division Chief (where the vacancy exist)
	3. Conduct background investigation to the qualified applicant	None	1 Hour	Administrative Officer IV OD-ASU
	4. Prepare the matrix of all shortlisted applicants and submit to the Director for final interview (only top 5 will take the final interview)	None	2 Days	Administrative Officer III OD-ASU
3. Take final interview	5. Administer the final interview to the applicants	None	1 Day	Director BAFS
3. Take final interview	*Inform the applicants that they will be notified about the progress or result of their application through email, SMS, or call		30 Minutes	*Senior Administrative Assistant III OD-ASU
4. Receive notification of the result through email, SMS, or call	6. Notify the applicants about the result of their application	None	30 Minutes	*Senior Administrative Assistant III OD-ASU
	7. Process the contract of the selected applicant	None	1 Day	Senior Administrative Assistant IV OD-ASU
5. Contract signing	8. Administer the signing of contract	None	1 Hour	Administrative Officer V OD-ASU
5. Contract signing	9. Submit the contract to the DA Central Office for the signature and approval of the authorized signatory	None	1 Hour	Administrative Officer V OD-ASU
6. Receive notification of hiring through email, SMS, or call	10. Contact or notify applicant to report for work through email, SMS, or call as soon as the Contract has been signed in the Da Central Office	None	1 Hour	Senior Administrative Assistant IV OD-ASU
7. Attend Orientation	11. Conduct orientation for the newly acquired Contract of Service personnel	None	1 Day	Administrative Officer V OD-ASU
TOTAL:		None	7 Days, 6 Hours, 30 Minutes